Quick-service worker at a theme-park snack stand uses a TPM measuring device for an HACCP frying-oil check and logs the result via the mounted tablet

Digitize self-monitoring, ease daily work

Hygiene, safety, and operational controls as digital routine. Legally compliant, mobile, and team-ready.

What does flowtify HACCP do for self-monitoring?

flowtify HACCP is a digital self-monitoring solution for food service, contract catering and retail. It records hygiene, safety and operational checks on mobile devices in an audit-proof way and helps businesses meet the documentation duty under EU Regulation 852/2004 or equivalent rules worldwide. More about food inspections worldwide →

Regulations, guidelines and HACCP concepts can also be stored in the app, so employees can access them at any time.

Quick answers

How do I meet HACCP obligations with little effort?

HACCP-based self-monitoring is mandatory for food businesses (Regulation (EC) No 852/2004). With flowtify, teams complete every check as a task on a smartphone or tablet, and each entry is documented audit-proof with a timestamp. In practice, managers save around 40 to 60 percent of the time spent on checks and on handling corrective actions.

What happens if a check is missed or a value is off?

flowtify raises an alert for deviations and missed checks, optionally with specific follow-up instructions. The corrective action is documented directly in the app and tracked until it is completed. If it stays open, escalation management with up to four levels keeps the next responsible level informed of the current status.

Does it work without internet?

Yes. All recurring checks for the next 48 hours are already stored on the mobile devices and can be completed as usual. As soon as a connection is back, flowtify syncs all entries automatically in the background, keeping both the time of documentation and the time of synchronisation.

How do I keep track of many locations?

All documentation from every location is available in the flowtify dashboard and evaluated automatically in comparison reports. Managers see at once whether an issue is a local irregularity or a systematic pattern in a region. Defined KPIs allow a fair and transparent comparison of locations, regardless of how many there are.

HACCP in action

See how HACCP works in daily operations. From task assignment to documenting an action.

Staff handling digital HACCP checks on a tablet in a large-scale kitchen

How does HACCP work day to day with flowtify?

Whoever has documented knows: everything is done. What is not documented counts as not done. This clarity eases the entire team.

When a check reveals a deviation, or a required check is missed, the system alerts immediately, optionally with clear follow-up instructions. The responsible person documents the corrective action directly in the app, if needed with a photo, and the entry is tracked until it is resolved. This is the corrective and preventive action loop (CAPA) in daily HACCP work: every deviation is captured, assigned, resolved, and kept audit-proof.

If the responsible person does not resolve a deviation in time, a configurable escalation across up to four levels can kick in. Once a deadline passes, the next role in your hierarchy is notified by email, for example the area manager, then the regional manager, then the head office. Each step follows your existing responsibility structure. At the final level, the entry can be closed to further processing on site. It then remains in the documentation with its last status and stays visible in external inspections.

In practice, managers save around 40 to 60 percent of their time on legal and internal operational checks when using flowtify HACCP. Time that flows back into the business.

The logic holds up in large rollouts. In retail, we have rolled out networks of over a thousand sites within just a few weeks together with our customers. In healthcare, we frequently accompany rollouts with partners where several dozen hospitals of one organization go live simultaneously.

Can we use our own standards and checklists?

flowtify provides the framework, not the content. What gets checked, at what frequency, and by whom, is defined by the company itself. Whether goods receipt, temperature checks, regular cleaning, workplace safety, or company-internal quality checks, all of it can be mapped in the same logic. Tasks are handled mobile with a few clicks, optionally with photo or signature confirmation.

For those who don't want to start from zero, our templates are there. Built on over ten years of working with companies of all sizes and industries, we offer checklist libraries as a starting point. Adapt them, extend them, or replace them entirely, all of that remains under the customer's control.

The module covers far more than just HACCP, because companies define content, frequency, and responsibilities themselves. It is the digital tool for any structured self-monitoring in the business.

Health and safety is explicitly included: fire safety, first aid, work equipment, or the closing round can run in the same task plans as hygiene checks. More about health & safety in daily operations →

Warehouse worker inspects a food delivery with fresh produce at goods receiving while a colleague logs the temperature and incoming check on the tablet, refrigerated truck at the loading bay in the background

Dashboard with cross-site HACCP evaluation and sensor incidents

In interplay with other modules

The module works closely with the other modules. Temperature incidents from sensors appear directly in the HACCP app and can be linked to actions there.

The site comparison report forms the basis for target agreements and fair evaluations between sites. Combined with flowtify AUDIT, this creates an additional holistic view of all your company's sites.

flowtify SUPERVISION enables franchisors, external auditors, or consulting partners to gain targeted insight into the processes relevant to them, without blurring internal responsibilities.